Executive- HR (MIS)

Position: Executive- HR (MIS)
Area: Human Resource
Location: New Delhi Experience: 1-3 years
Nature of Employment: Fixed Term Contract (1 Year)

About Smile Foundation:

Smile Foundation works for the welfare of underprivileged children and their families through intensive programs focused on education, healthcare, skilling and women empowerment and Empowering Grassroots. Started in 2002 by a group of young corporate professionals, today Smile has evolved into a national level development organization impacting lives of over 1.5 million underprivileged children and their families with project presence in 25 states across India, 10 offices in strategic locations and over 650 employees, besides countless volunteers, well- wishers and supporters.

The organization also holds Special Consultative Status with United Nation’s Economic & Social Council (ECOSOC), accredited with global organizations like GuideStar, United Way, CAF America, Give2Asia and many more. Furthermore, continuously for past three years Smile is a Great Place to Work © Certified organization and is considered ‘Gold Standard’ in identifying and recognizing Great Workplace Cultures.

Currently SF has been implementing projects worth Rs 80 Crore across India directly or with the help of grassroot organizations, primarily CSR funded projects of varied scale both in urban slums and rural areas including aspirational districts in thematic areas mentioned above. The wealth of knowledge emanated from the same is immense, however the same is grouped in systematic manner which can be used for pitching for large projects of long term in nature leading to data driven knowledge products which can be further used in creating large scale impact.

Visit our website  to know more about us and our latest development: www.smilefoundationindia.org

Summary of Role

The Executive HR (MIS) will be responsible for managing the Human Resources Management Information System (HRMIS) and providing accurate and timely data and reports to support HR decision-making processes. The role involves ensuring data integrity, generating reports, and collaborating with various departments to enhance HR processes and efficiency.

Key Responsibilities

1. Manage the day-to-day operations of the HR Management Information System.
2. Ensure accurate and up-to-date employee data entry, maintenance, and confidentiality.
3. Generate regular and ad-hoc reports for HR and management, providing insights and trends.
4. Manage the digitization and storage of HR documents within the HRMS.
5. Ensure accurate and timely filing of employee records, including contracts, performance evaluations, and other relevant documents.
6. Implement document naming conventions and organizational structures to facilitate easy retrieval.
7. Coordinate with the HR team during the onboarding process to collect and input necessary documentation into the HRMS.
8. Streamline data collection and reporting processes to improve efficiency and reduce errors.
9. Conduct regular audits of HR documents to ensure accuracy, completeness, and adherence to organizational standards.
10. Collaborate with internal audit teams to facilitate comprehensive reviews of HR documentation for compliance purposes.
11. To support the team in developing reports and presentations, Data analysis.
12. Establish and maintain version control for critical HR documents, tracking revisions and updates and ensure that the most current versions of documents are readily accessible to authorized personnel.
13. Provide regular updates to HR Head on the completeness and accuracy of employee documentation.
14. Other responsibilities as assigned by reporting manager.

Qualification and Experience

1. Should possess a graduate or post graduate degree in any stream.
2. Atleast 1- 2 years of experience in a similar role of handling MIS platforms, collecting, organizing, protecting and storing of data.
3. Excellent analytical skills for data analysis and reporting.
4. Proficient in Microsoft Office especially working with Microsoft Excel and database management.
5. Excellent verbal and Written Communication (Both English and Hindi)
6. Ability to work with different stakeholders

Competencies:

• Flexible and Adaptive: Remains effective when experiencing major changes in work tasks or the work environment; adjusts effectively to work within new work structures, processes, requirements, or cultures.
• Information Management: Establishes procedures to collect information needed to manage an organization or ongoing activities within it.
• Planning and Prioritizing: Establishing courses of action for self and others to ensure that work is completed efficiently.
• Contributes to Team Performance: Is an engaged and integral member of a group, recognizing the need for group collaboration, empathy, consensual decision-making, and respect for others.
• Analytical Problem-Solving: Analyses information to understand relationships, patterns, and causes and effects, integrate data and check facts. This is done with both qualitative and quantitative information, making rational and timely judgments on the basis of the information that is available.
• Attention to Detail: Pays close attention to information that is overlooked or taken for granted by others. Prefers to look beyond the obvious and does not accept situations or take information at face value. Scrutinizes how things go together, making sure components are indeed aligned and appropriately interrelated.
• Effective Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

How to Apply:

Share your CV/Profile with a brief note (cover letter) telling why you find yourself a right fit for the role, with the subject line – {Your Name}- <Position Applied> – <Location> at [email protected]

Smile Foundation is an Equal Opportunity Employer 

Please Note: Only shortlisted candidates would be contacted by the Human Resources Team